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So would the reciept from the professional that cleaned the apartment be enough proof on my end?
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Thats for a judge to decide. I would think so, perhaps you can get a cleaner to agree to take your side.
Certified Mail Return Receipt Requested. The point of that being that as of this date - (the Return Receipt being signed) you provided notice that you don't agree to the charges. It holds no real weight, but every little bit helps.
You saying that you told somebody over the phone or in person about something is not evidence, but a CMRRR is proof that a letter was delivered. Without that proof - the landlord can say "well you never told me you didn't agree to the charges"
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Are they likely to take it off just to get me out of their hair? Its really not enough for them to go to court over (or me for that matter).
Thanks for your help!
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All of the above is something to be done to your former landlord. Depending on your states law - you may still be able to recover your full security deposit.
As for the collection agency - well follow the steps well documented here. Start with a DV letter, even if its beyond the 30 day limit. Something is better than nothing, and if your blessed enough to live in the great state of texas - your DV still has weight.
Dispute the thing with all CRA's that it is reporting. It's not likely that any evidence you provide the CA will get them to drop it. You can scream and scream and scream and show them every paper you have in your life, but they are still within their rights to collect an account that they apparently own.
The only way to get them to stop collecting (and reporting on your CR) is to make it clear that they do NOT own the debt. The best chance for success (IMHO and I am NOT a lawyer - nor is this legal advice) is to sue the CA.
They will likely just verify the account with the CRA, but you could get lucky. They now own the debt and will likely continue to collect on it. It sounds like a sticky one to me, and in the end - getting litigious on them may be the way to go.